SayToType Documentation

Getting Started

First Launch

1. Launch the SayToType application
2. The app will appear as a system tray icon (microphone icon)
3. On first launch, you'll need to authenticate with your account

Initial Setup

• Authentication: Click the tray icon → "Login" to authenticate with your credentials
• Permissions (macOS): Grant microphone and accessibility permissions when prompted
• Input Device: Select your preferred microphone from tray menu → "Select Input Device"

Basic Usage

Recording Audio

• Keyboard Shortcut: Press Ctrl+Option to toggle recording
• Tray Menu: Right-click tray icon → "Start Recording"
• The recording window will appear and automatically start capturing audio
• Press Ctrl+Option again to stop recording and get transcription
• Transcribed text is automatically pasted to the active application

Mode Selection

• Tray Menu: Right-click tray icon → "Select Mode"
• Recording Window: When the recording window is open, click the mode selector in the left corner to switch modes.

Note: You must cancel or stop the active recording before changing modes.

Creating Custom Modes

Access Mode Settings

1. Right-click tray icon → "Settings"
2. Navigate to "Modes" tab
3. Click "Add Mode" or select existing mode to edit

Mode Configuration Options

Basic Settings

• Name: Give your mode a descriptive name (e.g., "Meeting Notes", "Email Draft")
• Transcription Mode: Currently only cloud processing is supported (local processing will be added in future updates)

Language Settings

• Input Language: Specify the language you'll be speaking
  Important: Setting the correct input language significantly improves transcription accuracy
• Output Language: Choose target language for automatic translation
  Tip: Select a different output language to get instant translation

Custom Prompts

• System Prompt: Add specific instructions for formatting the output
• Examples:
  • "Format as bullet points"
  • "Write in formal business tone"
  • "Create meeting notes with action items"
  • "Draft as professional email"

Example Mode Configurations

Tips for Best Results

Audio Quality

• Use a quality microphone for better recognition
• Speak clearly and at normal pace
• Minimize background noise during recording

Language Settings

• Always specify the correct input language for your speech
• Use output language feature for automatic translation
• Create separate modes for different language pairs

Custom Prompts

• Be specific about desired formatting
• Include examples in your prompt if needed
• Test different prompts to find what works best
• Keep prompts concise but descriptive

Mode Organization

• Create specialized modes for different use cases
• Use descriptive names for easy identification
• Test modes before important recordings

Keyboard Shortcuts

Troubleshooting

Common Issues

• No audio detected: Check microphone permissions and selected input device
• Poor transcription quality: Verify input language setting matches your speech
• Hotkey not working: Check accessibility permissions (macOS) or try restarting the app
• Authentication problems: Try logging out and logging back in

Getting Help

• Verify all system permissions are granted
• Restart the application if experiencing issues
• Visit our Help & Support page for additional assistance

Advanced Features

Multiple Input Devices

• Switch between different microphones using the tray menu
• Useful for different recording environments or hardware setups

Auto-Translation

• Set different input and output languages for real-time translation
• Perfect for multilingual communication or learning

Custom Formatting

• Use detailed prompts to format output for specific purposes
• Examples: code comments, documentation, structured notes

Note: The transcribed and processed text will automatically appear in your active application at the cursor position.